What has changed?

The Pensions Regulator (TPR) requires pension providers and employers to monitor the contributions paid into workplace pension schemes. 

For employers, it’s their responsibility to make sure the contribution amounts are accurate and in line with any contractual agreements with their employees.

You can find out more about monitoring contributions on the Code 05 and Code 06sections on TPR's website. It's also included from page 158 of the new  General code of practice presented to Parliament on 10 January 2024 which is expected to come into force on 27 March 2024.


What do employers need to do?

For Standard Life to support employers, we need them to provide us with additional information in their payroll files. This will help us to fulfill the legal duties as set out within TPR's code of practice. It's required for all workplace pension scheme members, for every pay period.

See our table below for details on the information we need and in which format**:

**Important note: if you operate a salary sacrifice arrangement and you don’t at present split the contributions, you should continue to leave the ‘member percentage field’ and member contribution amount’ fields blank.

Data item name Mandatory, conditional, or optional Maximum number of characters Data format Explanatory notes
Pay Period Pensionable Earnings Mandatory 15 1000.00 This is the gross earnings for that pay period you use to calculate their pension contribution. Only enter numbers and decimal point.
Member % Conditional 5 3.00 If an employee payment is being made, please enter the %. Only enter numbers and decimal point.
Employer % Mandatory 5 5.00 If an employer payment is being made, please enter the %. Only enter numbers and decimal point.
Regular (employer) Mandatory 15 150.00 If an employer payment is required, enter the gross amount. Don’t enter commas or £.
Regular (member) Conditional 15 100.00 If an employee payment is required, enter the amount. Net for Contract schemes/ Gross for Trust Based Pension or Master Trust schemes. Don’t enter commas or £.
Qualifying Workplace Pension Scheme (QWPS) only
Pensionable Pay Definition(s) Mandatory 3 QBE

If your pension scheme is a QWPS, we need to know the pay definition you're using for each member.
If you're using standard measures, use QBE= Qualifying band earnings.
If you've done Self-Certification, use BP= Basic Pay, TP =Total Pay, or OD = Own Definition.

You can find more details on our Pensionable Pay Definition(s) page.

For more information on what is needed in the data file, see our Group Pension Zone (GPZ) data exchange guides. You can download the new templates directly from GPZ.

Product Data exchange guide
Master Trust (MT) and Trust Based Pensions (TBP)  MT and TBP data exchange guide
Group Flexible Retirement Plan (GFRP)  GFRP data exchange guide
Good to go (GTG)  GTG data exchange guide
Group Personal Pension (GPP)  GPP data exchange guide
Group Personal Pension Flex (GPPFlex)  GPPFlex data exchange guide
Group Stakeholder Pension Plan (GSPP)  GSPP data exchange guide
Contract In Money Purchase (CIMP)  CIMP data exchange guide

* For multi-site schemes you'll need to add a 'Site moving to' column to these templates.

What will Standard Life do with this information?

We’ll review the information submitted and raise any queries with employers directly. Employers will then have 90 days to resolve these queries in their payroll.

If these issues are unable to be resolved within the timeframe, then Standard Life – like all pension providers – have a duty to report the employer to TPR. From then on, TPR can engage with the employer with the aim of resolving these issues.

When do employers need to start providing extra information?

All payroll files submitted from now on need to include the additional data that we've outlined in the table above.

Frequently asked questions